When making changes to the project documentation, in almost all cases a re-examination is required, which is carried out in the same way as the first inspection. However, if these changes do not affect the essential characteristics of the building that affect the safety of the facility, a new examination is not needed. A description of the options for making changes, as well as the procedure for their approval, can be found in the article.

It is permissible to make amendments to project documents, and in some cases this is inevitable, since a number of documents undergo a secondary examination, as a result of which certain improvements are made. Changes to the project documentation can be made in accordance with the requirements of GOST R 21.1101-2013.

Changes to the project documentation can be made in accordance with the rules of this standard or in accordance with their own standards developed within the organization.

Making adjustments is also allowed by the Town Planning Code - for example, in connection with the deviation of the parameters of objects from the indicated indicators in the project.

After all the amendments are made, the developer must conduct an examination, on the basis of a positive decision of which these changes will come into force.

However, in some cases, the examination is not carried out:

If the corrected documents have already passed the examination, the results of which were approved.
If the changes do not concern the characteristics that ensure the integrity and safety of the structure.
If, as a result of the amendments, the estimate for construction work has not increased (reduction is allowed).

Based on this the main question is whether the new additions concern the essential parameters of the building to ensure its safety. Find such a list of characteristics, i.e. specific types of work, the implementation of which affects the reliability of the structure, can be found in the relevant Order of the Ministry of Regional Development of the Russian Federation.

The order describes 34 types of such work, which are grouped into 3 sections:

Engineering surveys (geodesic, geological, ecological, etc.).
Preparation of project documents (architectural, technological, constructive solutions, etc.).
Works related to construction, reconstruction and overhaul at facilities (assembly of structures, excavation, assembly and many other works).

Based on this list, it is possible to say for sure whether a re-examination is required to approve the changes or not.

2 options for making changes to the project

There are 2 options for entering new data - this is a complete replacement of the sheet (sheets) or entering without replacement. The choice of a particular method is at the discretion of the customer.

Complete sheet replacement

This method is used in cases where experts have found quite a few flaws, so it is advisable not to edit each of them separately, but simply remove the sheet and completely redo it. The advantage of the method is that it is often faster to compose a new page than to edit the old one. However, in this case, it is necessary to coordinate all new data with related departments, which delays the process.

The insertion algorithm is as follows:

Making changes to a sheet

If the number of changes is small or insignificant, you can use the original sheet. They operate in this way:

Part of the text is erased, an amendment is made.
The amendment is circled, it is assigned the number 1.1, 1.2, etc.
Next, the change number and the total number of changes are again written.
Indicate Edit: The sheet has been changed.
Write down the document number, date and sign.

Also, amendments must be made to the general data sheet. The entry is recorded in the notes (they prescribe the number of the amendment, the abbreviation Zam. or Mod.). Changes in the general data sheet are not reflected in the registration sheet.

When is a project review needed?

The initial purpose of the project appraisal is to obtain a building permit. However, in some cases, one examination is not enough, so it is necessary to re-check:

In the event of a negative conclusion based on the results of the first examination.
In case of changes in project documents.

These amendments may be related to:

entering new data;
a significant change in previously entered data.

Thus, the amendments themselves can be made both involuntarily (if flaws are found and a negative expert opinion is received) or voluntarily (draft adjustment). However, a re-examination will be required in both cases.

How is a re-examination carried out?

You can apply for an examination an unlimited number of times. The order of their implementation is the same - the experts check those parts of the documents where amendments were made, as well as the compatibility of this documentation with the rest of the project, which had already been checked earlier.

To apply, the customer provides the following package of documents:

statement;
project documents that have previously received a positive expert opinion;
the positive decision itself (copy);
terms of reference for changes;
information about the changes made.

The project is considered within the established timeframe (up to 60 calendar days), and a positive or negative conclusion is issued based on the result. In this case, the experts may request a re-consideration of the entire draft, and not just those documents that have been amended. This is possible if certain changes have taken place in the legislation since the moment of the previous check, which relate, among other things, to the requirements for project documentation.

If a negative decision is received

In this case, the customer has 3 options:

Challenge the result by contacting the Ministry of Regional Development of the Russian Federation.
Challenge the outcome in court.
Take note of the comments and eliminate them, and then send the project for the next examination.

Obviously, it is the last option that is the most desirable in terms of cost and time for a new review. The probability of expert error is small, and therefore it is rather difficult to appeal the result in court or in the ministry. Usually, the resolution prescribes not only improvements, but also the deadline for their elimination. At the same time, paper documents are not provided in cases where amendments are possible without them.

Can another organization make changes to the design / working documentation (copies of sheets) developed by one organization on behalf of the developer on copies of the sheets of the previous organization?

Is it necessary in this case to make changes to the main stamp (new stamp of the new organization and new signatures)?

What clauses and standards in the SPDS system or other legislative acts indicate the procedure for making changes to someone else's project documentation?

Description of the situation: The developer ordered the design organization / individual entrepreneur to develop a residential apartment building. The design organization developed the design documentation and handed it over to the Developer (a copy in accordance with the state standard). The developer has now received a positive expert opinion on the capital construction project. Further, the Developer decided on the need to make changes (corrections) to the previously developed project documentation, with a re-examination, but turned to another design organization.

Thus, the “new design organization” should make changes to the sheets of books / volumes / sections that the developer has, and these are copies of the sheets from the previous organization with the main stamp and signatures of the previous organization?

Or is the “new design organization” obliged to redraw all the sheets of books / volumes / sections and already print it under its own stamp, with its employees and the necessary changes?

What if the Builder orders only the correction of some sections (individual sheets) and some of the sheets are not subject to correction.

The "new design organization" insists that it will make adjustments only to individual sheets and only issue them as a separate volume.

And can a new design organization make changes according to a letter of order (agreement) to the documentation that they did not develop and leave the stamps of the previous organization, that is, not indicate their company and the persons who made the changes?

In fact, the Developer was given a section (for example, KR, etc.), where on the Title page the details of the “new design organization” are indicated, and in the book part of the sheets are enclosed by the previous organization. At the same time, changes were made on the sheets of the former organization and there is no record in the stamp that these changes were already made by the “new design organization”.

The leadership of the “new design organization” stipulates this by the fact that they should not be responsible for incorrect or erroneous technical decisions on other issues and, in this regard, correct only part of the sheets from the entire book.

But in fact, the Developer does not carry individual corrected sheets for re-examination, but a whole book of "KR". And here already the examination should ask why the sheets in one book are signed by different organizations?

Earlier in 2008, a similar question was raised and there was an explanation, but you can’t draw clear conclusions from it:

COLLECTION OF EXPLANATIONS ON PRE-DESIGN AND DESIGN PREPARATION OF CONSTRUCTION (questions and answers) *** (according to Decree No. 87) Issue 2 Moscow 2008.

23. Does the organization exercising control over the construction, together with the customer, have the right to agree on changes in the project documentation without the participation of the organization that developed the project?

According to paragraph 4.1 of SP 11-110-99 "Author's supervision of the construction of buildings and structures", architectural supervision, if it is performed by a legal entity, is carried out by specialists-developers of working documentation. In accordance with GOST 21.101-97 “Project documentation system for construction. The main requirement for design and working documentation "" change of the working document previously issued to the customer "is performed on the basis of a permit approved by the head of the development organization (clause 7.1, subclause 7.4.1), who is responsible for the non-compliance of these changes with technical regulations in accordance with the provisions of Article 60 of the Town Planning Code of the Russian Federation. In the event of force majeure circumstances (liquidation of the developer organization, seizure of it in case of financial insolvency and inability to perform its functions in connection with this, etc.), carrying out architectural supervision, and, consequently, making changes to the working documentation, can be entrusted on a contractual basis to an organization entitled to perform the specified work, which, under the contract, must assume all obligations of the contractor-designer related to the technical solutions adopted in the project and established by Article 760 of the Civil Code of the Russian Federation. At the same time, it should be noted that part 3 of Article 49 of the Town Planning Code of the Russian Federation establishes: “State examination of project documentation is not carried out if construction, reconstruction, major repairs do not require a building permit, as well as in the case of such an examination in relation to the design documentation of capital construction facilities that has received a positive conclusion from the state expertise and is reused (hereinafter referred to as standard design documentation), or modification of such design documentation that does not affect the design and other characteristics of the reliability and safety of capital construction facilities. Therefore, if the changes made to the design documentation do not affect the design and other characteristics of the reliability and safety of the object, then the presence of a decision of the organization that has assumed the responsibilities of the development organization, drawn up in accordance with the requirements of GOST 21.101-97, can serve as a basis for implementation object construction. In other cases, i.e. if the changes relate to design and other characteristics of reliability and safety, a state examination of the revised project documentation and its reapproval in the prescribed manner is required.

STATE STANDARD OF THE UNION OF THE SSR

UNIFIED SYSTEM OF DESIGN DOCUMENTATION

MODIFICATION RULES

GOST 2.503-90
(ST SEV 1631-79, ST SEV 4405-83)

STATENNY COMMITTEE OF THE USSR ON MANAGEMENT
PRODUCT QUALITY AND STANDARDS

Moscow

STATE STANDARD OF THE UNION OF THE SSR

United withand the design documentation system

ETCA VILAINTRODUCTIONCHANGES

Unified system of design documentation.
Rules of making modifications

GOST
2.503-90

(CTCMEA 1631 -7 9,
CTCMEA 4405 -8 3)

Introduction date 01.01.9 1

This standard establishes the rules for making changes to design, technological and program documents (hereinafter referred to as documents). 1 This standard applies to technological documents developed in accordance with the Unified System of Technological Documentation (ESTD).

1. GENERAL PROVISIONS

1.1. A change in a document means any correction, deletion or addition of any data to this document. 1.2. Changes to the documents are made if they do not violate the interchangeability of the product with products manufactured earlier *2. 2 Hereinafter, the sign "*" marks the points to which comments are given in Appendix 1. 1.3. Any change in a document that causes any change in other documents must be accompanied by the corresponding changes in all related documents at the same time. 1.4. If the document to be changed for product 3 is included in the document in other products, then it should be possible to make changes to the documents of all products indicated in the document record cards in accordance with GOST 2.501 or in the document applicability record card in accordance with GOST 3.1201. If for at least one product the document change is unacceptable, then a new document with a new designation* must be issued for the changed product. 3 The product in this standard means any product manufactured according to design, technological and program documentation. 1.5. Changes to documents at all stages of the life cycle of a product are made on the basis of a notice of change (II) (Appendix 2). Information about changing the document is indicated in the main inscription of this document and (or) in the change registration sheet (Appendix 3). It is allowed to make changes to the design documents of a prototype (pilot batch) and products of single and auxiliary production, as well as technological documents developed at the stages of "preliminary design" and "prototype (pilot batch)" and products of single and auxiliary production without issuing AI based on the change log (Appendix 2) provided that the product is manufactured at only one enterprise. The use of the change log for products developed by order of the Ministry of Defense is carried out in agreement with the customer 1 (representative office of the customer). 1 The customer means the departments of the Ministry of Defense, on the orders of which the development of documentation and the production of products is carried out, or on the orders of which products for national economic purposes are supplied. It is allowed not to make changes to the documents of products for national economic purposes related to changes in the standards and specifications for materials and products, when the modified standard (technical specifications) retains the used brand (range) and symbol of the material (product), zone the quality characteristic and the parameters that determine its interchangeability meet the requirements of this document, until the documents are reissued (new originals are issued) or the originals are transferred to another enterprise *. 1.6. Only the organization that holds the originals of these documents has the right to issue AI and make changes to the originals of amendable documents. (Changed edition, Rev. No. 1) 1.7. The instructions set out in the notice are obligatory for all departments of the enterprise that issued the notice, as well as for enterprises using the amended documentation. 1.8. Necessary corrections of documents caused by the introduction of erroneous changes to previously released AIs must be executed by new AIs. 1.9. If it is necessary to change the information specified in the AI columns (except for the “Content of the change” column), an additional notice (DI) is issued to it (Appendix 4). 1.10. It is allowed to make changes in copies of documents that are in production on the basis of a preliminary notice (PI) (Appendix 5). The IP has the right to issue both the organization holding the originals and the organization holding the registered copies or duplicates in cases where it is necessary: and to correct an error in the document that may cause the rejection of the product; check proposed modified and I'm in production; pro and zvesti technological preparation of production a. If an error is found, it is allowed to immediately make the necessary corrections signed by the responsible persons in the copies in production, followed by the release of the PI or AI. (Changed edition, Change No. 1 ) 1.11. If it is necessary to change the information specified in the columns of the PI (except for the column "Content of the change"), an additional notice (ADI) is issued to it (Appendix 6). 1.12. Proposals for change (PR) (Appendix 7) are recommended to be issued at the enterprise - holder of registered copies or duplicates on AI forms and sent for further processing to the enterprise - holder of originals. On the basis of the PR, it is not allowed to change the documentation and carry out the revision of the product. (Changed edition, Rev. No. 1) 1.13. The organization - the holder of the originals for all IP and PR received from other enterprises, within a month after receiving them, is obliged to send a response either on the acceptance of the proposed changes, or on their rejection, indicating the specific reasons for the rejection or delay of the proposed changes. (Changed edition, Rev. No. 1) 1.14. The procedure for coordinating changes with the customer (representative office of the customer) is set out in Appendix 8. (Changed edition, Rev. No. 1) 1 .1 5. The rules for accounting for AI, DI, PI, DPI and PR are set out in Appendix 9.

2. MAKE CHANGES

2.1. Changes to documents are made in handwritten, typewritten or automated way. (Changed edition, Change No. 1 ) 2.2. Changes to documents are made: by strikethrough; cleaning (washing); painting with white; introduction of new data; replacement of sheets or the entire document; introduction of new additional sheets and (or) documents; with the exception of individual sheets of the document*. (Changed edition, Change No. 1 ) 2.3. After making changes, the originals must be suitable for microfilming (GOST 13.1.002), and duplicates and copies must correspond to their purpose in accordance with GOST 2.102 *. 2.4. The introduction of changes by striking out sizes, signs, inscriptions, individual words and lines is carried out with a solid thin line with putting down new information in the immediate vicinity of the crossed out one. When changing a part of the image, it is outlined with a solid thin line forming a closed contour, and crossed out crosswise with solid thin lines. The modified area of the image is performed on the free margin of the document. The new image and the image of the modified area must be made in the same scale without rotation. Designate crossed out and newly depicted areas as well as remote elements. Above the new images indicate: "Instead of crossed out." If the entire image changes (view, section or section), then it is crossed out and performed again. Above the newly made image, if necessary, an inscription is placed, for example: “Left view”, “Bottom view”. It is allowed to make changes to the image by crossing out and changing the contour with short strokes with drawing a new contour on the same image *. 2.5. A change to a copy of a document in paper form made from a document in electronic form is carried out by replacing (reissuing) the entire document as a whole or its individual sheets (pages), as well as adding or deleting individual sheets. It is allowed to make changes to these documents in handwritten or typewritten way. Replacement (reissue) of copies of a document in paper form received from an electronic document is carried out at a frequency established by the organization*. (Changed edition, Change No. 1 ) 2.6. Changes made to the original documents in electronic form lead to a change in the corresponding details and attributes (GOST 2.104). When changes are made to the original electronic document, the version of this document changes. (Changed edition, Change No. 1 ) 2.7. Changed, denoted by serial numbers of Arabic numerals (1, 2, 3, etc.). One serial number of changes is assigned to all changes that are made to the document according to one notice. It is indicated for the entire document, regardless of how many hundred x it is made *.

3. NOTICE OF CHANGE

3.1. AI compose on one or more documents. One AI is made up for several documents, provided that changes are made to all changeable documents at the same time. For electronic documents, AI is compiled for each document*. (Changed edition, Change No. 1 ) 3.2. Each AI must have a designation consisting of the code of the enterprise that issued the AI, and the new registration number * separated by a dot. 3.2.1. The code of the enterprise-developer a to designate AI released for technological documentation is determined by GOST 3.1201. 3.2.2. The serial registration number of the AI designation is established within the enterprise. 3.2.3. It is allowed to add the year of issue of the AI to the AI designation, separated by a hyphen, for example, ABV G.1 6-2004; K.1 37-2004. It is allowed for paper documents to indicate the year with the last two digits. (Changed edition, Rev. No. 1) 3.3. Notices of change and, if necessary, are issued in the form of a set of notices. At the same time, for all AIs released in the kit, the deadline for making changes must be the same. Each AI in the set is assigned one registration number with the addition of a fractional number, in the numerator of which the serial number of the AI in the set is indicated, in the denominator - the total number of AIs, for example, ABCD.1 36.2/6; K.281.1/4-2004. (Changed edition, Change No. 1 ) 3.4. 3.4. AI is performed in paper and (or) electronic form. (Changed edition, Change No. 1 )

ANNEX 1

COMMENTS ON ITEMS OF THE STANDARD

Clauses 1.2; 1.4. a) In case of violation of the interchangeability of the variable and the product, with products manufactured earlier, no changes are made to the documents of the latter, but new documents are issued with new designations or single design documents are converted into group ones in accordance with GOST 2.113. It is allowed not to issue design documents with new designations for units of single production and for a prototype (pilot batch) if they are used in no more than one document. b) For software, interchangeability should be understood as compatibility with the programs and hardware in which the software being changed operates. Clause 1.5. a) Changes to copies of operational and repair design documents transferred to the customer or consumer are made in accordance with GOST 2.603, and in copies of program documents transferred to the consumer, in accordance with GOST 19.603. b) The changes made to the original indicate: in the table of changes in the main inscription in accordance with GOST 2.104 - and (or) in the LR (Appendix 3) for design documents; in the block for making changes to GOST 3.1103 - for technological documents; in accordance with GOST 19.603 - for program documents or in the change registration sheet (LR) (Appendix 3). In documents that do not have an LR, the table of changes (block for making changes) is filled out on sheets (sheet): the first (header) of the new original, made as a whole to replace the old one; changed; released instead of replaced; added again. In documents with LR, LR is filled in, and the table of changes (block for making changes) is filled out only on sheets issued instead of replaced and added again, while, with the automated method of making changes, only LR is filled in. When replacing all sheets of the original with the manual method of making changes, only the LR is filled out, and with the automated method, the LR and the table and changes, if any, are filled in on each sheet of the new original. c) In the table and changes in design documents (GOST 2.104) indicate: in the column "Change." - sequence number of document change. When replacing the original with a new one, the next serial number is affixed based on the last change number indicated in the replaced original; in the column "Sheet" on sheets issued instead of replaced - "Deputy"; on the sheets added again - "New". When replacing all original sheets: 1) when making manual changes on the first (head) sheet, indicate “All”; 2) with an automated method of making changes, the table of changes, if any, is filled out on each sheet, while in the column "Sheet" indicate "Deputy". In steel cases, the “Sheet” column is crossed out; in the column "No. dock mind." - AI designation, while the code of the enterprise that issued the AI may not be affixed; in the column "Sub." - signature of the person responsible for the correctness of the change; in the column "Date" - the date of the change. The columns of the block are introduced and I amended technological documents (GOST 3.1103) are filled in similarly to the main inscription of design documents. d) AI about cancellation and documents is issued after checking the possibility of excluding their applicability in other documents. On all canceled sheets of the original and the control copy and in paper form, the stamp “Cancelled, replaced ... notice ... dated ......... yr.” If the cancellation is made without replacement, the word "replaced" in the stamp is crossed out. It is allowed when canceling all sheets in a document published in a typographical way, or copies of documents bound in an album, the stamp “Cancelled, replaced ... notice ... from ... year.” affix only on the title and first (title) page. (Changed edition, Rev. No. 1) Clause 2.2. Changes to copies are made by replacing old copies with new ones and, taken from originals, corrected by notification. If it is not advisable to replace copies, it is allowed to correct them with black ink, ink or paste according to the rules established for originals. Changes to copies by erasing are not allowed. The need to correct copies is indicated in the “Content of the change” column of the notice: “Copy to correct”. Changes to the control copies in paper form (if any) are made with a strikethrough at the same time as changes are made to the originals. It is allowed to replace control copies in paper form with new ones. If the control copy is replaced, an inscription is made on it according to the example: “Replacement with a new control copy, and ch. 2 and notification ABVG.8 37-2004 "and affix the signature of the responsible person indicating the date of replacement of the copy. The replaced master copy may be kept in place with the new one. Changing the control copy of an electronic document is carried out by copying the electronic original after making all the necessary changes in details and attributes. (Changed edition, Rev. No. 1) Clauses 2.3 and 2.4. If there is not enough space to make changes, or it is possible that a clear image may not be corrected, or it is impossible to meet the requirements for microfilming, then a new original is made taking into account the changes made and retaining its original designation. Items 2.4 and 2.5. When adding a new sheet of a document, it is allowed to give it the number of the previous sheet with the addition of the next lowercase letter of the Russian alphabet or through the period of the Arabic numeral, for example, 3a or 3.1. At the same time, on the first (title) sheet, the total number of sheets is changed. In text documents containing mostly solid text, when adding a new paragraph (section, subsection, subparagraph), table, graphic material, it is allowed to assign them the number of the previous paragraph (section, subsection, subparagraph), table, graphic material with the addition of the next lowercase letter of the Russian alphabet; when canceling a paragraph (section, subsection, subparagraph), table, graphic material, the numbers of subsequent paragraphs (section, subsection, subparagraph), tables, graphic materials are retained. If it is necessary to replace individual pages of copies of documents made by the method of double-sided photocopying, the sheets are completely replaced. Clause 2.7. When making changes in handwriting, near each change, including near the place corrected by erasing (washing) or painting in white, outside the image or text, the serial number of the change is applied in a circle with a diameter of 6-12 mm, in a square with a side of 6-8 mm or in brackets and from this circle (square, brackets) a solid thin line is drawn to the changed area. It is allowed to draw several lines from the circle (square, brackets) with the number and change to the sections, and the change of which was carried out under one number. It is allowed not to draw a line from the circle (square, brackets) with the number of the change to the area to be changed. When making changes to text documents (to the text part of documents), lines from the circle; (square, brackets) with the change number are not carried out. Clause 3.1. When compiling one AI for several documents, it is desirable that these documents have the same external subscribers. Clause 3.2. If necessary, the AI designation may consist of an enterprise code separated by a dot of the code (number) of the enterprise division that issued the AI and a serial registration number separated by a dot, for example, ABCD. 42.1 07; K.05.49. Registration numbers may be assigned within the division of the enterprise that issued the AI. In the event that AI is not sent to external subscribers, then the procedure for assigning a designation to it is allowed to be established by the enterprise itself that released the AI.

APPENDIX 2 CHANGE NOTIFICATION AND CHANGE LOG FORMS AND RULES FOR COMPLETING THEM

1. Notice of andchanges

eleven. AI is performed on forms 1 and 1a on sheets of A5, A4, A3 format according to GOST 2.301 or GOST 2.004. 1.2. Filling in the columns of the notice of change In the AI indicate: in column 1 - the short name of the enterprise issuing the notice. It is allowed not to fill in the column; in column 1 a - the number or short name of the division of the enterprise that produces the AI; in column 2 - AI designation; in column 3 - the designation of the document (documents) being changed; in column 4 - the date of delivery of the AI to the technical documentation service (STD) of the enterprise; in column 5 - the date (if necessary, time of day), before which changes must be made to documents or documents must be canceled, and copies of the notification sent to external subscribers. For additional explanations for filling in the column, see clause 1.3); in columns 6, 7 - additional information at the discretion of the compiler of the AI; in column 8 - the serial number of the AI sheet. If the AI also consists of one sheet, the column is not filled in; in column 9 - the total number of AI sheets; in column 10 - a specific reason and changes; in column 11 - code of the reason for the change (codes of the reasons for the changes are given in the table). A code is allowed, do not indicate the reasons for the change. In this case, the column is crossed out; in column 12 - specific instructions on the use of backlog and changeable items (including spare parts). (Additional explanations for filling in the column, see clause 1.3);

Co.reasons for change

Reason for change	Change reason code
Introduction of improvements and enhancements:
constructive
technological
as a result of standardization and unification
Implementation and modification of standards and specifications
According to the results and tests
Processing documents with letter changes
Troubleshooting
Quality improvement
Customer requirements
Schema Improvement
Improving the electrical installation
Changing the means of technological equipment
Changing working conditions
Introduction of new technological processes (operations)
Replacement and similar workpiece
Change in material consumption rates

Notes: 1. It is allowed to add zero to the left of single digits, for example 01; 02 etc. 2. If necessary, at the discretion of the enterprise, other reasons for the change and their codes may be indicated. in column 13 - serial numbers of products, serial numbers, orders or the date the changes were introduced into production. If it is necessary to make changes to the copies of operational documents held by the customer (consumer) (GOST 2.603), in the column indicate: “It is required to issue a bulletin”, and if it is necessary to create an insurance fund of documents - “Documents required microfilming is carried out”. In the absence of instructions on implementation, the column is crossed out. (For additional explanations on filling in the column, see clause 1.3); in column 1 4 - the designation of documents in which the variable document is used. For design documents, applicability data are given in the accounting card (GOST 2.501), and for technological ones - in the applicability accounting card (GOST 3.1201). (For additional explanations on filling in the column, see clause 1.3); in column 1 5 - subscribers to whom AI should be sent;

CHANGE NOTICE
(first il and capital st)

Notes: 1. AI is performed on sheets of A5, A4 or A 3 format in accordance with GOST 2.301 or GOST 2.004 with a vertical or horizontal arrangement of the sheet. It is allowed to perform the next sheet of AI on any other formats. 2. The size of the AI graph is determined by the organization that released it. (Changed edition, Rev. No. 1)

CHANGE NOTICE
(subsequent sheets)

In column 16 - the number of application sheets. In the absence of applications, the column is crossed out. (Additional explanations on filling in the bar, see clause 1.3); in column 1 7 - the next serial number and changes. (For additional explanations on filling in the column, see clause 1.3); in column 1 8 - the content of the change. (For additional explanations on filling in the column, see clause 1.3); in columns 1 9-2 2 - the function (position) performed by the persons signing the AI, their names, signatures and date of signing. The signatures of the person who compiled the IS, the controller's norms and the customer's representative (if any) are mandatory. (For additional explanations on filling in the columns, see clause 1.3); in column 23 - the signature of the person who made the changes to the document (documents) and the date the changes were made. (For additional explanations on filling in the column, see clause 1.3). 1.3. Additional explanations on filling in columns II Column 5. This date is determined by the required deadlines for making changes to the documents and documents that apply to enterprises and sending AI to other enterprises, while taking into account the terms for making changes to production and the deadlines for passing and notifications. Column 1 2 . The backlog of variable products indicated in this column is understood as all fully or partially manufactured, but not sold products, made according to the documents before making changes to them according to this AI. I am also indicated in the column, for example: “Not reflected” - if the changes do not affect the design of the product and do not affect the use of the backlog; “Not to use” - if it is inadmissible to use and or if it is impossible to finalize the backlog; “Use” or “Use for 5 sets” - when using the backlog without taking into account the changes made; "Rework" or "Use with additional drilling 2 holes. Ø 3.5 N 12 "- if the backlog can be used with additional refinement: "Change in the backlog is taken into account" or "There is no backlog" - if it is known that the backlog of products was made taking into account the change being made I or hurt is missing; “To finalize: in ABC D - from the third set; in E Zh ZK - from the first set; in A KLM - backlog to use "- if the instructions on the backlog are not unambiguous for all enterprises. Column 13. In the column, instructions are given, for example: “ABVG enterprise to introduce into production the product 007” - if the product is manufactured simultaneously at several enterprises; "The term for the introduction and changes in production is set by the organization" - if the organization releasing AI cannot establish the availability and status of the stock of products, technological equipment and other production conditions at other enterprises that manufacture this product. (Changed edition, Rev. No. 1) If the enterprise has a schedule for the technological preparation of production (TPP), the column gives a link to this schedule, for example "According to the schedule of the TPP". If in column 12 II (“Indication of the reserve”) it is written: “Not reflected”, “Change in the reserve is taken into account” or “There is no reserve”, then the column is crossed out. Column 1 4. If the changes do not apply to documents in which the document being changed is used, for example, if the letter of the documents is changed, then the entry “Does not affect applicability” is made in the column or the column is crossed out. Column 16. If there are attachments, they may contain, for example, copies of amendable documents with changes made to them, necessary calculations and explanations confirming the feasibility of the changes made, etc. Column 17. When compiling an AI for several documents, in case of mismatched serial numbers of changes, common headings with document designations are grouped by matching serial numbers and changes, while the serial numbers are put down separately for each group, for example

When compiling AI for several documents, and having the same changes, if the serial numbers of changes in documents do not match, a table is made in column 18, and column 17 is crossed out, for example:

Columns 17 and 18. When making changes to documents containing text divided into columns, in order to optimize the recording of the content of the text and changes, it is allowed to use tables or blocks instead of these columns information and with the corresponding logically arranged pointer and information, for example: "change"; "Designation"; "Leaf"; "Line"; "Count". When using blocks of information, by analogy with the principle of construction adopted in the forms of ESTD documents, in order to promptly call up information from an electronic media, it is allowed to use service characters adopted on enterprise. (Changed edition, Rev. No. 1) Column 18. a) The column indicates the content of the variable section (graphic, text, etc.) in the form in which it should be after making changes to the original document. b) When issuing AI for several documents, the content of the change for each document is separated by a horizontal line. c) If there is a possibility of an ambiguous understanding of the change, introduction and changes in the originals by cleaning (washing), the need to issue a bulletin in accordance with GOST 2.603 or GOST 19.6 03, give the contents of the modified section of the document before and after making changes with indications above them of "Available" and "Must be". d) If the change must be made in the original by cleaning (washing), the inscription is placed above the changed areas: “Change to make a cleanup” or “Change to make a wash”, while it is allowed when changing alphabetic and numeric data (wire markings, alphabetic and positional designations of elements on diagrams, and changes in tabular documents, etc.) provide changed data and new data (see example). e) When canceling a document in the column, make an inscription, for example, “ABV G.ХХХХХХ.018 cancel”. Column 17 is crossed out. f) It is allowed for products for national economic purposes, when assigning a set of documents to the next letter, indicate the designation, for example, the specification of the product without listing the designation of all specifications of the components of this product and of the documents included in them, for example: “In ABVG.ХХХХХХ.375 and in all specifications of the components and the product, and the documents included in them in the column“ Lit. ” the main inscription put down the letter "O 1". In this case, in all changed documents in the table of changes, the next serial number of the document change is indicated.

G) If instead of a canceled document, a document with a different designation should be used, then an inscription is made in the column, for example: “ABVG.XXX XXX.380 cancel”. Note e. "Superseded by document ABCD.XXXXXXX.936". h) When replacing the original with a new one with the same designation in the column, in addition to the replacement record, it is recommended to give a short list of the changes made, for example:

I) With a large number of replaced documents with the same designation, it is recommended to give a table, for example:

J) If, in connection with the release of AI, new and (or) previously developed documents are released (for example, when new products are introduced or replaced in specifications), then after the content and the changes give a note on the issuance or use of such documents, for example: Notes: 1. Documents ABCD.XXXXXXX.171 and ABCD.XXXXXXX.18 were issued 6. 2. Document AB C D.XXXXXX.336 was applied » . When an assembly unit, kit or complex is introduced into the product, the note only refers to the newly issued or newly applied specification of the introduced product without listing the documents included in it. k) When dealing with duplicates and (or) copies by AI, an entry is made in the column: “Correct duplicates”. "Copies to fix" or "Duplicates and copies to fix". For better orientation, it is allowed to provide the content (graphic and textual) of sections adjacent to the part of the document being changed. l) When filling in the column, the following simplifications are allowed: 1) an indication of a change in size, subject to an unambiguous understanding of the change, should be drawn up without an image, for example:

2) instead of the image of the excluded view, section or section, give appropriate textual indications, for example: “Section A-A cross out”, “View B cross out”, “View on the right of the list yell"; 3) do not repeat the text of a paragraph that is completely excluded from the technical requirements on the drawing of a document or a text document that has paragraph numbers, but in the column give the appropriate entry, for example: “Delete paragraph 5”; 4) when changing part of the text, do not provide the previous and subsequent text, replacing it with ellipsis, for example:

H) Identical changes that are repeated in one document on one or more sheets are indicated once with appropriate explanations, for example:

O) In the case when copies of the AI are not sent to other enterprises, it is allowed, instead of presenting the content of the AI change, to attach to it a copy of the document being changed with the changes made in black ink, ink or paste, with copies that have been manually modified for previously released AIs should not be used. On the copy attached to the AI, in its upper right part, an inscription is made, for example, “Appendix to ABVG.38-2004” or “Appendix to K.153-2004”. p) While temporarily leaving in effect copies of documents canceled or changed by AI for the manufacture of them and the product without taking into account the changes made, in the column at the end of the text they give an indication limiting its validity these copies, for example: “On copies of documents A BV E.ХХХХХХ.887, and ch. 5, below the “Cancelled” stamp, make an inscription or put a stamp “Keep in effect also for product No. 37” or “Use only for the manufacture of spare parts” . Columns 19-22 a) When coordinating the AI by letter, telegram, fax, etc., the columns indicate: name and name of the coordinating person; outgoing number of the letter (telegram) about the approval; the date of approval, b) To place the agreeing and approving signatures to the AI, they compose, if necessary, the title page, which is the first page of the AI. The title page is included in the total number of AI sheets. For a design document, the title page is prepared according to GOST 2.105. On the title page of the AI, indicate: in field 1 - the name of the ministry or department, the system of which includes the organization that compiled the AI. Field 1 is optional; (Changed edition, Rev. No. 1) in field 3 - on the left side - the position and signature of the person with whom the AI was agreed from the customer (consumer) organizations, on the right side - the position and signature of the person who approved the AI from the organization - developer (and manufacturer). To the right of each signature I put down the initials and surname of the person who signed the document and the date of its signing; on field 5 - designations of the II and the document being changed, for example: "Notice ABVG.41-2004 on the change and ABV G.ХХХХХ.001 ТУ". This field is also allowed to indicate the serial number and changes of the document and its name. If the AI is subject to agreement with several officials, then their signatures are placed either on the left side of field 3 (one signature under the other), or on the left side of field 6. Signatures and developers are placed on the right side of field 6. Fields 2, 4 and 7 are not filled. If part of the signatures of the developers and persons with whom the AI must be agreed is not placed on the first sheet, then they can be transferred to the second sheet, while an inscription is made in the right corner of the second sheet, for example: “Continue title page from broadcasting ABVG.41-2004”. For technological documentation, the title page is compiled in accordance with GOST 3.1105, while fields 1, 2, 3, 4 are filled in similarly to fields 1, 3, 5, 6 of the title page for design documentation. Fields 5, 6 and main inscriptions are not filled in. Column 2 3. In the case of automated entry and change, the column contains the details of the person who made the change to the electronic document and the date the change was made. (Changed edition, Rev. No. 1)

2. Zhurn al changes

2.1. The log of changes (hereinafter referred to as the log) is performed on form 2. 2.2. Filling out the journal In the journal indicate: in column 1 - the serial number and changes in this journal, common to all simultaneously made and changes in one document; in column 2 - the date of entry in the journal; in column 3 - the designation of the document being changed; in column 4 - the content of the modified section (graphic, text, etc.) and give instructions on the use or refinement of the backlog. If necessary, it is allowed to paste or place as an attachment copies of the documents being changed. At the same time, column 4 indicates “See. application..."; in column 5 - positions, surnames, signatures of the relevant persons, the date of signing and the coordinating signature of the customer (representative of the customer), if any. in column 6 - information about making changes to the originals; in column 7 - information on making and changing copies or replacing copies; in column 8 - if necessary, additional information on the introduction of changes. 2.3. Making changes to the journal 2.3.1. According to the magazine, in accordance with and with clause 1.5 of this standard, changes are made to design documents until the letter “O 1” is assigned to the products of auxiliary and single-piece production of one-time production with the letter “I”. Note. For individual products, it is allowed to make a change according to the journal in the design documentation with the letter O 1, followed by the issuance of an AI. The possibility of applying this assumption in each specific case is determined by agreement between the developer and the customer (representative of the customer). 2.3.2. Logging 2.3. 2.1. The log is kept for each product separately. It is allowed, with a small amount of documents for a product, to keep one journal for several products. It is allowed to keep a log of changes in electronic form. (Changed edition, Rev. No. 1) 2.3 .2.2. Sheets (pages) of each magazine are asked to be leveled and numbered in order. On the reverse side of the last page, the total number of sheets (pages) in the journal is indicated, the signature of the person responsible for issuing the journal is certified, indicating the signature date. 2.3. 2.3. The magazine is filled with ink, ink or paste in black or blue. Recordings should be clear and legible. Both corrections and strikethroughs are certified with a signature. 2.3.2.4. Each journal is assigned a serial registration number. 2.3.3. Making treasonn y according to the journal in the copy of documents 2. 3.3.1. Changes to copies of documents are made by direct correction of copies or their replacement. Changes to copies of documents are made with ink, ink or black ink. (Changed edition, Rev. No. 1) 2.3.3.2. Making changes to copies and documents according to the journal is carried out in the same way as making changes to the original, while in the table of changes in accordance with GOST 2.104 they indicate: in the column "Change." - serial registration number of the change in the journal with the letter "Ж", for example, "2Ж"; in the column "Document No." - registration number of the journal; the column "Sheet" - cross out. And similarly fill in the columns of the block for making changes in accordance with GOST 3.110 3 and the columns LR. 2.3.3.3. Changes are made to all available and read copies of documents located at this enterprise, and to the “DESIGNER COPY” or “TECHNOLOGIST COPY”. 2.3.3.4. All copies and documents, in which changes were made according to the journal, after the manufacture and testing of a prototype (pilot batch) of the product, are replaced with new copies taken from the originals and completed without issuing AI in accordance with with paragraph 1.5 of this standard. 2.3.4. Making changes to the original documents without issuing a notice 2.3.4. 1 . Changes to the original documents made without the release of the AI must be made based on the journal entry. 2.3.4.2. Changes to the original documents are made by erasing (washing) or by issuing new originals according to the rules established by Sec. 2 of the present from the standard. In this case, the table of changes, the block for making changes or the LR are not filled in, and the serial number of the change is not put down next to each change.

ISME JOURNALN E

Notes. 1. The magazine is performed on sheets of A4 or A 3 format in accordance with GOST 2.301. 2. The size of the log graph is determined by the organization - its user. (Changed edition, Rev. No. 1) 2.3.4.3. When replacing the original in the process of making changes with a new one with the same designation, the inventory number of the original is preserved. 2.3.4.4. When making and changing the journal, the original documents are subjected to repeated standard control and checked by the standard controller on the field for filing these documents.

APPENDIX 3 CHANGES REGISTRATION SHEET

1. Sheet of registration and stration of changes (LR) is performed according to form 3.

REGISTRATION AND CHANGES SHEET

Change Registration Sheet
	Sheet (page) numbers			Total sheets (pages) in the document.	Incoming number of the accompanying document. and date
	changed	replaced	canceled

Notes: 1. LR is performed on sheets of A4 format in accordance with GOST 2.301 or in accordance with GOST 2.004 with a vertical or horizontal arrangement of the sheet. 2. For text documents, and issued in a typographical way, the form L R can be changed in accordance with the requirements and design of typographic and buildings. 3. The size of the graph LR is set by the developer of the document. 4. The main inscription LR for design documents in accordance with GOST 2.104, for technological documents - in accordance with GOST 3.11 03. (Changed edition, Rev. No. 1) 2. LR is provided in text documents in accordance with GOST 2.105, included in the total number of sheets (pages) of the document and placed as the last sheet of the document. It is allowed to provide LR for other types of documents stipulated by GOST 2.102 (for design documents) and GOST 3.11 02 (for technological documents). 3. LR, as a rule, is provided for operational and repair documents issued in a typographical way. It is allowed for products for which operational and repair documentation has been drawn up and it is not envisaged to make changes to it during operation and repair, do not provide for the LR. 4. Filling out the box LR 4.1. Columns "From m.", "Document No.", "Signed" and "Date" are filled in similarly to the columns of the table of changes according to GOST 2.104 and the columns of the block for making and changing according to GOST 3.1103. 4.2. In the columns "Numbers of sheets (countries) changed, replaced, new, canceled" indicate the numbers of sheets (pages), respectively, and changed, replaced, added and canceled for this AI. When reissuing the entire document, in the column “Numbers of sheets (countries and c) replaced” indicate “All”. 4.3. The column "Total sheets (pages) in the document." if filled out, fill in the column “Numbers of sheets (pages) of new” and (or) “Numbers of sheets (pages) of canceled”, in other cases, the column is crossed out. 4.4. The column “Incoming No. of the accompanying and body document. and date" are filled in when making changes to the operational and repair documents in accordance with the rules established by GOST 2.603. In other cases, the column is crossed out or not provided for in the Republic of Latvia. 5. When replacing all sheets of the original, the numbers of changes and other data relating to all changes previously made to the document are not reproduced in the LR.

APPENDIX 4 IMPLEMENTATION OF ADDITIONAL NOTICE

1. An additional notice (DI) is performed on forms 1 and 1a of Appendix 2 and is made up for one AI in the case provided for in clause 1.9 of this standard. 2. The designation of DI consists of the designation of the AI to which it is composed, and the code "DI", for example, the designation II-A BVG.17-2004, the designation of the additional and announcement to it - ABVG.17-2004 DI. 3. On the original and copies of the ID for which the ID is issued, in the upper right part of the first (headline) page of the ID above the ID frame, for example, “Valid from ABCD.17-2004 ID” is indicated. 4. Filling in the column CI: columns 1, 1a, 4, 8, 9, 1 9-2 2 are filled in the same way as in the AI; in column 2 indicate the designation and e DI; in column 18 indicate the content of the change made to the AI, if this content is not included in other columns of the CI; the rest of the columns are not filled in. (Changed edition, Rev. No. 1)(Amendment, IUS 4-2007)

APPENDIX 5 IMPLEMENTING PRE NOTICE

1 . Preliminary notification (PI) is performed on forms 1 and 1a of Appendix 2 and is drawn up for one document, in the case provided for in clause 1.10 of this standard. It is allowed to draw up one common PI for several documents, subject to the same changes being made in them and at the same time. At the same time, it is desirable that these documents have the same external subscribers. 2. PI is performed in accordance with clause 3.4 of this standard. 3. PI is valid in production until its redemption by AI, reissuance in AI, expiration or cancellation. 4. No more than four PIs can be used simultaneously for one document. 5. PI is designated according to clause 3.2 of the standard with the addition of the code "PI", for example, ABVG.34-2004 PI, K.89-2004 PI. (Changed edition, Rev. No. 1) 6. Design of PI 6.1. If the IP is subject to redemption by the AI, then it is drawn up in the same way as the AI, with the exception of columns 2, 5-7, 17, 23. In column 5 indicate the date before and which the corresponding entry should be made in copies or altered copies and, if necessary, sent copies and PIs to other enterprises. In column 6 indicate the designation e PI. In column 7 indicate the date until which the IP is valid. Columns 2, 17 and 23 are not completed. 6.2. If IP is subject to re-registration in AI, then it is issued in the same way as AI, with the exception of columns 1, 1a, 2, 4, 4a, 5, 5a, 6, 7, 1 2, 1 2a, 1 3 , 13a, 17, 1 9-2 2, 23. In column 4a indicate the date of delivery of the PI to the STD of the enterprise that issued the PI. Column 5a indicates the date before which a corresponding entry must be made in copies or copies of documents are changed, and, if necessary, copies of the IP are sent to other enterprises. Column 6 indicates the designation of the PI. Column 7 indicates the date until which the IP is valid. In column 12a, they also give an indication of the use of a backlog of variable and products at the enterprise that issued the PI. Column 13a gives an indication of the introduction and changes in production at the enterprise that issued the IP. Columns 19 -2 2 are duplicated above and available to indicate in their performed function (position) of the persons signing the IP, their names, signatures and dates of signing. The signatures of the person who prepared the IP, the normative controller and the customer's representative (if any) are mandatory. Columns 1, 1a, 2, 4, 5, 1 2, 13, 17, 23 are not filled. 6.3. Upon the occurrence of the date specified in column 7, if the PI has not been redeemed on the IR, has not been reissued into the IR and has not been canceled, the PI is terminated. 7. On the copies of the document to which the PI is issued, which are in production, an entry is made or a stamp is put on the filing field, for example, “Valid from ABVG.58-2004 PI” (“Actions s. K.7 2-2004P I") with the signature of the person who made this entry, and indicate the date of the entry. Copies of documents for a prototype (pilot batch) and for products of single and auxiliary production are allowed and can be changed according to PI with the appropriate and marks in the table of changes in accordance with GOST 2.104 (with the exception of the column "I zm.") and whether in the block for making a change in accordance with GOST 3.1103 (with the exception of column 16), without a record or stamp "Effective ...". (Changed edition, Rev. No. 1) 8. When a document is issued or replaced by a document with a new PI designation, these new documents are not taken into account anywhere, and an entry is made in the field for filing such documents or a stamp is affixed, for example, “Valid with ABVG.37-2004 PI" or "Valid with K.24-2004 PI" . (Changed edition, Rev. No. 1) 9. Original IPs issued by the enterprise holding copies of documents are sent to the enterprise holding original documents for consideration. If the organization-holder of the originals accepts the IP, then it sends to the enterprise-holder copies of the documents of the copy of the AI, in which they indicate the redemption of the IP or the copy and the IP re-registered in the AI. If the organization that holds the originals does not accept the sent PI, then it reports its rejection. In this case, the copy-holder entity revokes the rejected IP by the other IP, or the IP terminates after the date specified in Box 7 of the IP. (Changed edition, Rev. No. 1) 10 . Redemption of IP by notice of change 10. 1 . When issuing an AI on the redemption of PIs, the contents of which are fully entered into the original, in column 18 of the AI they indicate, for example: “Repay ABV G. 18-2004 PI with amendments to the original”. (Changed edition, Rev. No. 1) 1 0.2. When issuing AI on redemption and PI, the content of which is not fully included in the original, as well as on the redemption of PI issued by the organization-holder of copies, in column 18 of the AI, the necessary content of the changes is given, and at the end of the text it is indicated for example: “ABV G.83-2004 PI is repaid by data and notification.” (Changed edition, Rev. No. 1) eleven . When reissuing the PI in the AI, the empty columns of the original IP are filled in in accordance with Appendix 2. 1 2. Cancellation of the IP is carried out by issuing the AI or issuing a new IP. 12.1. When issuing an AI about cancellation and PI, in column 18 of the AI, an entry is made, for example, “ABV G.86-2004 PI cancel” or whether “K.49-2004 PI cancel” while column 17 p scribbling ayut. Information about this AI is not included in the original document and its copies. 12. 2. If errors are found in the issued PI in column 18, then a new PI is released under a different designation. (Changed edition, Rev. No. 1)(Amendment, IUS 4-2007)

APPENDIX 6 PERFORMING AN ADDITIONAL ADVANCE NOTICE

1 . Additional preliminary and notification (DPI) is performed on forms 1 and 1a of Appendix 2 and amount to one PI in the case provided for in clause 1.11 of the standard. 2. The designation DPI consists of the designation of the PI to which it is composed, and the code "DPI" instead of the code "PI", for example, the designation PI is ABVG.32-8 9PI, the designation DPI to it is ABV G.32DPI . 3. On the originals and copies of the PI for which the DPI is issued, in the upper right part of the first (headline) sheet of the PI above the PI frame, for example, “Valid from ABVG.32-8 9DPI” is indicated. 4. Filling in the DPI column: columns 1, 1a, 4, 8, 9, 19 -2 2 are filled in the same way as in the PI; in column 6 indicate the designation DPI; in column 18 indicate the content of the change and I introduced into the PI, if this content is not included in other columns of the DPI; the rest of the columns are not filled in. (Amendment, IUS 4-2007)

APPENDIX 7 SUGGESTIONS FOR CHANGE

1. Proposals for change (PR) are drawn up on forms 1 and 1a of Appendix 2. 2. PR is assigned a designation in accordance with clause 3.2 of this standard with the addition of the “PR” code, for example, ABVG .27-2004PR. 3. In order to be able to use PR for re-registration in AI, they are performed in the same way as for PI, in accordance with Appendix 5, taking into account the following additions: the proposed reason and changes and production technology cial instructions are set out in a cover letter to the PR; in column 6 indicate the designation PR; in duplicated columns 1 9-2 2 indicate the nature of the work (position), the names of the persons signing the PR, and their signatures and dates of signing. According to the signature of the compiler of the PR, the normative controller and the representative of the customer, if any, are required. 4. If, in connection with the proposed release of AI under this PR, it becomes necessary to replace the originals and changeable documents or issue new documents, then the organization - the holder of the originals, together with the PR, the organization - the holder of the copy sends these documents in the form projects of originals, which are performed in accordance with the requirements for originals, while the names, signatures and dates are not put in the main inscription, and the draft of the original at the enterprise - holder of copies is endorsed on the filed field in the same way as the rules established for filling in the main inscription. It is allowed to put on the field for filing the original project the designation of the PR with which the project of this original is sent to the enterprise - the holder of the originals. (Changed edition, Rev. No. 1) 5. The organization - the holder of the originals can use the received PR for reissuing in AI, while it must be checked and, if necessary, supplemented and executed in accordance with the rules for issuing AI. (Changed edition, Rev. No. 1)(Amendment, IUS 4-2007)

APPENDIX 8

Mandatory

PROCEDURE FOR APPROVAL OF CHANGES TO DOCUMENTS WITH THE CUSTOMER AND THE REPRESENTATIVE OFFICE OF THE CUSTOMER

(Changed edition, Rev. No. 1) 1 . The general procedure for agreeing and changing documents 5 with the customer should be carried out in accordance with the relevant regulatory documentation. 5 This appendix considers documents approved (agreed) with the customer (representative office of the customer), as well as documents not approved (agreed) by him, but according to which the products are (are) delivered to the customer. (Changed edition, Rev. No. 1) 2. All AIs and PIs, regardless of the content of the proposed changes, must be agreed with the customer's representatives at the enterprises that hold the originals. 3. AI and PI before being submitted for approval to the customer's representative at the enterprise-holder of the originals must be issued with all the necessary approval signatures. 4. The IP and P P of the enterprise - the holder of the copies, before being sent to the enterprise - the holder of the originals, must be agreed with the representative of the customer at the enterprise - the holder of the copies. 5. If necessary, the representative of the customer with AI and PI is provided with technical calculations (test reports) substantiating the feasibility and necessity of the changes being made. If the representative of the customer does not agree with the proposed and changes, then it gives a reasoned opinion about this. (Changed edition, Rev. No. 1)

APPENDIX 9 ACCOUNTING FOR AI, DI, PI, DPI, etc.

1. All issued AI, DI, PI, DPI and PR with applications, if any, are transferred to the technical documentation service (STD) of the enterprise. At the same time, originals issued in connection with the replacement or addition of sheets of variable documents, as well as newly entered or replaced originals, are transferred to the STD. 2. When accepting originals of AI, DI, PI, DPI and PR, they check: the presence of a signature of a person performing standard control; availability of all sheets of these documents; availability of newly issued and replaced documents; their suitability for storage and reproduction. 3. All AI, PI and PR produced by this enterprise are subject to registration in the book of registration and notifications of changes, preliminary and notifications and proposals for changes (hereinafter referred to as the registration book), while on all sheets of II, PI and PR and annexes to them put down the designation in the registration book. In the draft originals of the documents attached to the PR in accordance with paragraph 4 of Appendix 7, the designation of the PR is not affixed. 4. On one copy of the copies of AI and PI, on the front side of all sheets put the stamp "Control copy". 5. Based on and and AI and PI make all related changes in credentials in the inventory book of originals and document accounting cards in accordance with the requirements of GOST 2.501. 6. Maintenance of the registration book 6.1. The registration book is intended for registration of AI, IP and PR and is maintained within the enterprise. 6.2. The registration book is kept in accordance with Form 4. 6.3. Registration books for AI, PI and PR are, as a rule, kept separately for design and technological documents. It is allowed to keep one registration book for design and technological documents. 6.4. AI, PI and PR are registered in separate books, while registration books are kept separately for documents issued by this organization and received from other enterprises. (Changed edition, Rev. No. 1) 6. 5. In the registration book indicate: in the column "Date" - the date of receipt of AI, PI or PR in the STD of the enterprise; in the column “Issued by”: for AI, PI and PR of this enterprise - code (number) or short name of the department that issued them; for AI and PI other enterprises - the number or short name of the subdivision responsible at this enterprise for the manufacture and accounting of products;

Book of Registration and Notices, Preliminary Notices and Change Proposals

in the column "Submitted to the STD" - the signature of the STD employee who accepted the II, PI and PR and the date and x of receipt; in the column "Note" - various marks; for example: for an urgent AI - the time of acceptance of the AI in STD, for PI - a link to the designation of the AI that redeemed the PI, etc. In this column, for AI and PI, it is indicated that it operates with DI and DPI, respectively; the columns "Number changed and I", "Change code" and "Term and changes" are filled in the same way as the corresponding columns of the AI; the rest of the columns are filled in in accordance with their names. 7. Accounting sheet for notification and preliminary notification. 7.1. The notification and advance notification accounting sheet (hereinafter referred to as the accounting sheet) is intended to account for the distribution of copies of the AI or PI to external subscribers of documents that are changed according to the AI or PI data, and to departments of this enterprise, as well as to account for changes in AI or PI in this enterprise. 7.2. The accounting sheet is performed in accordance with Form 5 and filled out on the basis of AI or PI and document accounting cards and subscriber cards according to GOST 2.501 or accounting cards for the applicability of documentation and according to GOST 3.1201.

Sheet of accounting notice and preliminary notice

7.3. In the list of accounting indicate: in the title - the designation of AI or PI and the designation of the document being changed; in the columns "Location" and "Number. copy." - respectively, the subscribers of the registered copies of documents and the number of copies of the copies assigned to the subscriber. The signature of the STD employee who filled out these columns and the title of the accounting sheet, and the date of completion are indicated below the entries made; in the column " » - the signature of the employee of the subdivision who received the AI or PI, or the employee of the STD who made the inventory in accordance with clause 9. and the date; in the column "No. and date of the inventory" - the serial numbers of the inventories and the date and x of the issue; in the column "Corrected" - the signature of the person who made the changes (replacement, and reference, cancellation) of copies of documents at this enterprise in accordance with the AI, and the date of the change. 8. Description of notices and preliminary notices (hereinafter referred to as the description) 8. 1 . The inventory is an accompanying document for copies (or duplicates there) of AI or PI and copies (or duplicates) of documents attached to them, sent to other enterprises. 8.2. The inventory is compiled according to Form 6.

Description of notices and preliminary notices

8.3. Filling in all columns of the inventory is carried out in accordance with their names indicated in the form.

INFORMATION DATA

1. DEVELOPED and INTRODUCED by the USSR State Committee for Product Quality Management and StandardsDEVELOPERSP. A. Shalaev, B. S. Mendrikov(topic leader); S. S. Borushek, B. Ya. Kabakov, V. G. Martynov, K. N. Nichkov 2. APPROVED AND PUT INTO EFFECT by the Decree of the USSR State Committee for Managementand yu product quality and standards dated 04.26.90 No. 1031 3. (Deleted, Rev. No. 1)4. INSTEAD OF GOST 2.503-74, GOST 2.505-82, GOST 2.506-845. REFERENCE REGULATIONS AND TECHNICAL DOCUMENTS

	Item number, applications
GOST 2.004-88	Applications 2, 3
GOST 2.102-68	2.3 Appendix 3
GOST 2.104-2006	2.6, Attached and I 1, 3, 5
GOST 2.105 -7 9	Attached and I 2, 3
GOST 2.113-75	Annex 1
GOST 2.301-68	Attached and I 2, 3
GOST 2.501-88	1.4, applications 2, 9
GOST 2.603-68	Applications 1, 2, 3
GOST 3.1102-8 1	Appendix 3
GOST 3.11 03-82	Application 1, 2 , 3, 5
GOST 3.1105-8 4	Annex 2
GOST 3.1201-85	1.4, 3.2.1, appendix 2, 9
GOST 13.1.002-2003	2.3
GOST 19.603-7 8	Attached and I 1, 2

(Changed edition, Rev. No. 1)

1. GENERAL.. 1 2. AMENDMENTS.. 2 3. NOTICE OF CHANGE.. 3 ANNEX 1. 3 COMMENTS ON ITEMS OF THE STANDARD.. 3 APPENDIX 2. 5 FORMS OF THE NOTICE OF CHANGE AND THE LOG OF CHANGES AND THE RULES FOR COMPLETING THEM .. 5 APPENDIX 3. 13 REGISTRATION SHEET.. 13 APPENDIX 4. 14 PERFORMING AN ADDITIONAL NOTICE.. 14 APPENDIX 5. 14 IMPLEMENTING PRE NOTIFICATION.. 14 APPENDIX 6. 15 GETTING AN ADDITIONAL ADVANCE NOTICE.. 15 APPENDIX 7. 15 SUGGESTIONS FOR CHANGE.. 15 APPENDIX 8. 16 PROCEDURE FOR APPROVAL OF CHANGES IN DOCUMENTS WITH THE CUSTOMER AND THE REPRESENTATIVE OFFICE OF THE CUSTOMER.. 16 APPENDIX 9. 16 ACCOUNTING FOR AI, DI, PI, DPI, ETC. 16

Decree 31 On amendments and additions to the Decree of the Ministry of Labor of the Russian Federation of June 29, 1994 N 51 "On the norms and procedure for reimbursement of expenses when sending employees of enterprises, organizations and institutions to perform installation, adjustment, construction work, to advanced training courses, as well as for the mobile and traveling nature of work, for the production of work on a rotational basis and field work, for constant work on the road on the territory of the Russian Federation"

Good day. This article will talk about permission to make changes(hereinafter referred to as permission) in the project documentation. Any changes to the project documentation should be made only on the basis of permission. The release describes any changes that will be made to the documentation.

Once you have filled out the permit, it must be signed by the project's chief engineer and technical director, and only after that you can take the documentation from the archive to make changes.

A copy of this authorization is generally sent to the customer with the amended documentation. I won't tell you in detail how changes are made to the project documentation and how the permit is filled out. You can find this information in GOST R 21.1101-2013.

The permit must be carried out in accordance with Form 9 and 9a in accordance with GOST R 21.1101-2013. The order of filling in the fields in the permission to make changes is shown in Figures 1 and 2.

Rice. 1

Rice. 2

In order not to create a permission form from scratch, you can download the change permission templates made in Microsoft Word in doc format and in AutoCad in dwg format.

I draw your attention to the fact that the design organization can change the location and size of the columns in forms 9 and 9a in accordance with the adopted internal regulations.

Examples of completed permits are shown in Figures 3 and 4.

Rice. 3

Rice. 4

You can find this GOST and templates for permissions to make changes, as well as examples of filling out permissions, in the archive. To download, click on the "DOWNLOAD" button.

If you have any suggestions or comments to improve the templates, leave them in the comments.

Russian Federation Information material

PKO-2010.3 Guidelines for the implementation of GOST R 21.1101-2009 in terms of the rules for making changes to the working and design documentation transferred to the customer

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PUBLIC CORPORATION

TYAZHPROMELECTROPROEKT

SCIENTIFIC RESEARCH DESIGN INSTITUTE

MANAGEMENT
on the implementation of GOST R 21.1101-2009 in terms of the rules for making changes to the working and design documentation transferred to the customer

PKO-2010.3

Chief Engineer of the Institute V.D. Astrakhan

Head of PKO A.A. Komissarov

This manual has been issued to replace PKO-2008.3

PKO-2010.3-3. General provisions. Permission to make changes

1. General Provisions

1.1. Management defines the application GOST R 21.1101-2009 in terms of the rules for making changes to the electrical part of the working and project documentation.

1.2. A change in a working document previously transferred to the customer is any correction, deletion or addition of any data to it without changing the designation of this document.

The designation of the document may be changed only in the case when different documents are erroneously assigned the same designations or an error is made in the designation of the document.

Changes to the calculations are not allowed.

If the document change is unacceptable, then a new document with a new designation must be issued.

Any change in a document that causes any changes in other documents must be accompanied by the corresponding changes in all related documents at the same time.

Changes are made to the original document.

Simultaneously with making changes to the original document, it is necessary to make exactly the same changes to the electronic version of the modified document stored in the archive.

2. Permission to make changes

2.1. Changing the document is performed on the basis of permission to make changes (hereinafter referred to as permission), drawn up in the form 9 (see sheet 4) and 9a (see sheet 5).

The permission is approved by the head of the department.

2.2. The basis for obtaining original documents for making changes to them is permission.

2.3. Changes for each document (for example, the main set of working drawings, specification of equipment, products and materials) are issued with a separate permit.

It is allowed to make one general permission for changes made simultaneously to several documents, if the changes are interconnected or the same for all changed documents.

2.4. In the permission columns indicate (for an example of registration, see sheet 6):

a) in column 1 - the designation of the permit, consisting of the serial number of the permit in the permit registration book (see sheet 7) and a dash of the last two digits of the year of registration of the permit.

Example - 15-10

b) in column 2 - the designation of the document in which the change is made;

c) in column 3 - the name of the enterprise under construction, building (structure);

d) in column 4 - the next serial number assigned to the changes that are made to the document by one permit. It is indicated for the entire document, regardless of how many sheets it is made on. The serial numbers of changes are indicated by Arabic numerals;

e) in column 5 - the numbers of the sheets of the document in which changes are made;

f) in column 6 - the content of the change in the form of a text description and / or graphic image, indicating the reason for the change;

g) in column 7 - code of the reason for the change in accordance with the table;

i) in column 8 - additional information;

j) in columns 9 ... 11 - the names of the persons signing the permit, their signatures and dates of signing;

k) in column 12 - the logo of the institute and the name of the department that issued the permit;

l) in columns 13 ... 16 - the name of the relevant departments or organizations, positions and names of persons with whom the permit is agreed in the prescribed manner, their signatures and dates of signing, as well as the signature of the normative controller;

m) in column 17 - serial number of the permit sheet. If the permit consists of one sheet, the column is not filled out;

o) in column 18 - the total number of permit sheets.

Form 9 - Permission to make changes
(first sheet)

Form 9a - Permission to make changes
(subsequent sheets)

An example of obtaining permission to make changes

Change permission log sheet
(GOST R 21.1003-2009, Appendix B, Form 3)

Fill example

The registration log is performed on A4 sheets.

PKO-2010.3-4. Making changes to the working documentation

1. Changes to the original documents are made by crossing out or erasing (washing out). At the same time, the physical condition of the original is taken into account.

2. A change in an automated document is carried out by replacing the entire document as a whole or its individual sheets, as well as by adding or deleting individual sheets.

It is allowed to make changes by hand.

Changes to the estimate documentation are carried out by replacing the entire document.

3. When making changes in an automated way, as well as in cases where, when making changes in a handwritten way, there is not enough space to make changes or there may be a violation of the clarity of the image during correction, a new original is made taking into account the changes made and its previous designation is retained.

If one or more sheets of the original are replaced or added, then the inventory number assigned to the original is stored on them.

4. After making changes, the images, letters, numbers, signs must be clear, the thickness of the lines, the size of the gaps, etc. must be performed in accordance with the rules provided for by the relevant ESKD standards.

5. Changeable sizes, words, signs, inscriptions, etc. cross out with solid thin lines and next put down new data.

6. When changing the image (part of the image), it is outlined with a solid thin line forming a closed contour, and crossed out crosswise with solid thin lines in accordance with Figure 3.

A new image of the changed area is performed on a free field of the sheet or on another sheet without rotation.

7. Changed, canceled and additional sections of the image are assigned a designation consisting of the serial number of the next change in the document and through the point of the serial number of the changed (cancelled, additional) image section within this sheet. In this case, the new image of the changed area is assigned a change designation of the replaced image.

If a new image of the changed area is placed on another sheet, then the designation of the change assigned to it is saved and is not taken into account in the change table of this sheet.

8. Near each change, including near the change corrected by erasing (washing), outside the image, the designation of the change is applied in the parallelogram in accordance with Figure 1. A solid thin line is drawn from the parallelogram to the changed area.

9. Closely spaced altered sizes, words, signs, inscriptions, etc. encircle with a solid thin line forming a closed contour, without crossing out in accordance with Figure 2.

10. If a new image of the modified area is placed on another sheet, then the modified image also indicates the number of the sheet on which the new image is located in accordance with Figure 3.

11. Above the new image of the changed area, the designation of the change in the replaced image is placed in the parallelogram, and with the parallelogram they indicate: "Instead of the crossed out one."

If a new image of the changed area is placed on another sheet, then with a parallelogram indicate: "Instead of the crossed out on the sheet (number of the sheet on which the replaced image is located)" in accordance with Figure 4.

12. If a new image of the modified area is placed near the replaced one, then they are connected by leader lines with the designation of the change in accordance with Figure 5.

Above the additional image, the designation of the change is placed in the parallelogram, and when the parallelogram is indicated: "Addition" in accordance with Figure 6.

13. When canceling an image (part of an image), when indicating a change, indicate: "Cancelled".

14. When making changes to the sheets of the main set of working drawings in the statement of working drawings of this set, on the sheets of general data in the column "Note" indicate (for an example of design, see sheet 11):

a) when making the first change - "Change 1", subsequent changes - additionally consecutive numbers of changes, separating them from the previous ones with a semicolon.

Example - Change 1; 2; 3

b) on replaced sheets with the change number - "(Replacement)".

Example - Change 1 (Replace)

c) on canceled sheets with the change number - "Cancelled".

Example - Change 1 (Canceled)

d) on additional sheets with the change number - "(New)".

Example - Change 1 (New)

15. If additional sheets are included in the main set of working drawings, then they are assigned successive serial numbers and recorded in continuation of the sheet of working drawings of the corresponding main set.

If there is not enough space in the list of working drawings to record additional sheets, the continuation of the sheet is transferred to the first of the additional sheets. At the same time, at the end of the statement of working drawings placed in the "General Data", an entry is made: "Continuation of the statement, see sheet (sheet number)", and a heading is placed above the statement on an additional sheet: "The statement of working drawings of the main set (Continued)" .

The numbers and names of the canceled sheets in the list of working drawings are crossed out.

When changing the names of sheets, make the appropriate corrections in the column "Name".

16. When changing the total number of sheets of a document on its first sheet in the main inscription, make appropriate corrections in the "Sheets" column.

17. When making changes to the attached documents, including when performing additional and canceling previously completed attached documents, corrections are made to the "Attached Documents" section of the list of reference and attached documents of the corresponding main set of working drawings.

When replacing reference documents in the working drawings, corrections are made to the corresponding section of the statement of reference and attached documents.

18. When performing additional and canceling previously completed main sets of working drawings, corrections are made to the list of main sets of working drawings.

19. The changes made to the original are indicated in the table of changes (see sheet 10) placed in the main inscription.

If there is not enough space, it is allowed to continue the table of changes upwards or place it to the left of the main inscription. When located on the left, the names of columns 14 ... 19 are repeated.

20. In the table of changes indicate:

a) in the column "Change." - sequence number of the document change;

b) in the column "Number of accounts." - the number of variable areas of the image on this sheet within the next change;

c) in the column "Sheet" - on the sheets issued instead of the replaced ones - "Deputy", on the sheets added again - "New".

When replacing all sheets of the original (with the next serial number of the document change), on the first sheet in the column "Sheet" indicate "All". At the same time, the table of changes on other sheets of this original is not filled out.

In other cases, a dash is put in the "Sheet" column;

d) in the column "N doc." - designation of permission;

e) in the column "Signature" - the signature of the person responsible for the correctness of the change (the signature of the person responsible for normative control is put on the field for filing the sheet);

e) in the column "Date" - the date of the change.

For examples of filling out the change table, see sheet 10.

21. The tables of changes on the sheets of general data do not take into account corrections made to the statements of general data in connection with changes to the sheets of the main set and the attached documents.

22. When making changes to text documents(cable logs, specifications, specifications, explanatory notes) it is allowed to execute the change registration table in form 11 (see PKO-2010.3-6, sheet 2).

The change registration table is placed on the first sheet of the text document to the left of the title block.

An example of filling in the change registration table for text documents

23. Significant changes in text documents are made in one of the following ways:

a) replacement of all or individual sheets of the document;

b) issuance of new additional sheets.

When changing the original text documents, it is allowed:

when adding a new sheet, assign it the number of the previous sheet with the addition of the next Arabic numeral, separating it from the previous one with a dot;

Example - 3.1

when canceling a sheet, the numbers of subsequent sheets are saved.

In these cases, the total number of sheets is changed on the first sheet.

In text documents containing mostly solid text, when adding a new item, it is allowed to assign the number of the previous item to it with the addition of the next lowercase letter of the Russian alphabet, and when canceling the item, keep the numbers of subsequent items.

24. If changes are made to several sections of the text located on several sheets in the original text document under one serial number, then the sections are assigned end-to-end serial numbers for all changed sheets. In this case, the table of changes is filled out only on the first sheet.

25. When canceling or replacing sheets of a document, all canceled and replaced sheets of the original are stamped "Cancelled (replaced)" in the form given in PKO-2010.3-6 on sheet 3.

26. When making changes to documents compiled in volumes, a table for registering changes in form 10 is placed on the title page (see PKO-2010.3-6, sheet 1).

If there is a cover in the volume (document), the table for making changes in form 10 is also placed on the cover.

An example of filling out the change registration table placed on the title page

27. Copies of sheets (modified, additional and issued instead of replaced sheets) of working documentation are sent to organizations to which copies of documents were previously sent, simultaneously with copies of the general data of the corresponding main set of working drawings, specified in accordance with paragraphs 14 ... 18.

Change table

Filling examples:

Change 2.

Changes were made on one site in accordance with the resolution N 17-10 dated 03/22/10

Change 1st.

Changes were made at 2 sites in accordance with permission N 15-10 dated 11.03.10

for sheet 5

Change 2.

The drawing was issued to replace the canceled one under the same number in accordance with permission N 17-10 dated 03/22/10

for sheet 7

Change 2.

A new (additional) drawing has been issued in accordance with the resolution N 17-10 dated 03/22/10

for sheet 9

An example of registration of changes in the list of working drawings of the main set

An example of registration of changes in the statement of reference and attached documents

1. Changes to the design documentation previously issued to the customer, as a rule*, are made in an automated way and carried out:

replacement, addition or exclusion of individual sheets of the volume;
replacement (reissue) of a volume (book) - with its complete processing;
issue of additional books (stamps).

________________

* The words "generally" mean that this requirement is predominant, and derogation from it must be justified.

PKO-2010.3-5. Making changes to project documentation

2. Changes to the design documentation are made, as a rule, on the basis of permission to make changes.

The grounds for making changes may be the comments of the customer and the coordinating executive authorities, the comments of non-state and state examination bodies.

3. If one or more sheets of the original are replaced or added, then they retain the inventory number assigned to the original.

When replacing all sheets of the original, it is assigned a new inventory number.

4. When completely reworking the entire volume, at the beginning of the text part included in the modified volume, it is recommended to provide information about the changes made:

the basis for the change;
a brief description of the changes made.

5. If changes are made to the project documentation on the basis of a negative conclusion of the state examination, then in the section "Explanatory Note" as an annex, a certificate is included in the form established by the state examination body, describing the changes made to the project documentation. The certificate must be signed by the chief engineer of the project.

6. Registration of changes to the volume as a whole is carried out in the table of registration of changes in form 10 (see PKO-2010.3-6,